iPhone - Mail accounts and settings

Settings may vary, based on the type of account you’re setting up. Your service provider or system
administrator can provide the information you need to enter.
Change an account’s settings: Go to Settings > Mail, Contacts, Calendars, choose an account,
then make the changes you want.

Changes you make to an account’s settings on iPhone aren’t synced to your computer, so you
can configure your accounts to work with iPhone without affecting the account settings on
your computer.

Stop using an account

Go to Settings > Mail, Contacts, Calendars, choose an account, then turn an
account service (such as Mail, Calendars, or Notes) off.
If an account service is off, iPhone doesn’t display or sync information with
that account service until you turn it back on. This is a good way to stop
receiving work email while on vacation, for example.

Store drafts, sent messages, and
deleted messages on iPhone

For IMAP accounts, you can change the location of the Draft, Sent, and
Deleted mailboxes. Go to Settings > Mail, Contacts, Calendars, choose an
account, then tap Advanced.

Set how long before messages are
removed permanently from Mail

Go to Settings > Mail, Contacts, Calendars, choose an account, then tap
Advanced. Tap Remove, then choose a time: Never, or after one day, one
week, or one month.

Adjust mail server settings

Go to Settings > Mail, Contacts, Calendars, then choose an account.
Ask your network administrator or Internet service provider for the
correct settings.

Adjust SSL and password settings

Go to Settings > Mail, Contacts, Calendars, choose an account, then tap
Advanced. Ask your network administrator or Internet service provider for
the correct settings.

Turn Archive Messages on or off

Go to Settings > Mail, Contacts, Calendars, choose your account, then turn
Archive Messages on or off. See “Organizing mail” on page 69.

Delete an account

Go to Settings > Mail, Contacts, Calendars, choose an account, then scroll
down and tap Delete Account.
All email and the contacts, calendar, and bookmark information synced
with the account are removed from iPhone.

Send signed and encrypted
messages

Go to Settings > Mail, Contacts, Calendars, choose an account, then
tap Advanced. Turn on S/MIME, then select certificates for signing and
encrypting outgoing messages.
To install certificates, obtain a configuration profile from your system
administrator, download the certificates from the issuer’s website using
Safari, or receive them in Mail attachments.

Set Push settings

Go to Settings > Mail, Contacts, Calendars > Fetch New Data. Push delivers
new information when iPhone is connected to a Wi-Fi network. You might
want to turn Push off to suspend delivery of email and other information, or
to conserve battery life. When Push is off, use the Fetch New Data setting to
determine how often data is requested. For optimal battery life, don’t fetch
too often.

Set other options for Mail

For settings that apply to all of your accounts, go to Settings > Mail,
Contacts, Calendars.

Mail settings

To change settings that apply to all of your accounts, go to Settings > Mail, Contacts, Calendars.
Change the tones played when mail is sent or received: Go to Settings > Sounds.

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Fetch New Data

This setting lets you turn Push on or off for iCloud, Microsoft Exchange, Yahoo!, and any other push
accounts on iPhone. Push accounts deliver new information to iPhone whenever new information
appears on the server (some delays may occur) and there’s an Internet connection. You might want
to turn Push off to suspend delivery of email and other information, or to conserve battery life.

When Push is off, and with accounts that don’t support push, data can still be fetched—that
is, iPhone can check with the server to see if new information is available. Use the Fetch New
Data setting to determine how often data is requested. For optimal battery life, don’t fetch too
often. Setting Push to OFF (or setting Fetch to Manually on the Fetch New Data screen) overrides
individual account settings.
Set Push settings: Go to Settings > Mail, Contacts, Calendars > Fetch New Data.

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